Administrative assistant, General Affairs Department

Responsibilities

• Assist in monitoring car conditions, fuel consumption, tunnel fees, vehicle inspections, maintenance scheduling, and ensuring the safety and efficiency of all vehicles.
• Handle vehicle-related documents & payment, such as carpark rental, fuel card & usage, insurance and license renewals.
• Provide administrative support to team includes data entry, photocopying, filing, and other administration duties.
• Assist to prepare annual risk assessment report for outsourcing activities annually.
• Assist to prepare departmental annual budget and expense report.
• Handle ad-hoc duties as required by the department head.
• Willing to work overtime whenever needed.

Requirements

• Minimum 3 years of relevant working experience in office administration support
• Bachelor Degree or above in business or a related field
• Proficiency in using Microsoft Office and Chinese word-processing
• Detail-oriented, responsible, and equipped with excellent communication and teamwork
• Prior experience for the car-pool management is an advantage
• Fluent in Cantonese & Putonghua with basic English