Manager, Company Secretary

Responsibilities:

• Assist the Section Head in planning, organising and coordinating the team’s day-to-day and recurring activities, including internal administrative matters, correspondence and corporate governance-related training
• Assist the Section Head in administering corporate secretarial matters, ensuring that the Bank’s operations are conducted in strict compliance with all applicable statutory and regulatory requirements
• Assist the Section Head in preparing for and administering regular meetings of the Board of Directors, relevant Board committees, and meetings between the Board and regulatory authorities, including preparing meeting materials and drafting minutes
• Facilitate communication between the Board and management, support management’s operational and administrative initiatives, and provide guidance on corporate governance matters and developments in accordance with regulatory requirements
• Prepare and review corporate documents, including Shareholders’ resolutions, Board resolutions, and corporate governance policies
• Maintain accurate, complete and up-to-date statutory records, registers and corporate governance-related documents, and ensure the timely filing of statutory returns
• Handle departmental requests relating to due diligence reviews and access to corporate documents, and respond to enquiries on corporate governance matters
• Perform any other ad-hoc projects and tasks assigned by supervisors

Requirements:

• Minimum 5 years’ relevant work experience, preferably in banking and finance sectors
• Holder of ICSA or HKICS Associate or Fellow Member qualification
• Excellent interpersonal, organizational and report writing skills
• High language proficiency in both English and Chinese, fluency in Putonghua is a must
• Familiar with MS Office applications and Chinese word processing
• Candidate with more experience will be considered as Senior Manager, Company Secretary