Department Coordinator 部門統籌助理

The Role
Reporting to the Head of Corporate Affairs, the job holder’s major responsibilities are to:
 

• Provide secretarial support to Department Head
• Coordinate meetings and prepare meeting materials, includes handling confidential documents
• Maintain a clear CAD filing system (both hard and soft copy)
• Support Department Head in preparing yearly budget and budget control
• Handle sponsorship/donation administration
• Assist in event management and terminal visits logistic arrangement
• Manage photo library, award record, souvenir record of the Group and ensure the media list is up-to-date
• Coordinate corporate participation in awards/trade association events
• Provide admin support for CSR activities and coordinate volunteering activities

The Person
The ideal candidate should have / be:
 

• Form 7 or DSE graduate or above
• Minimum 5 years of experience in secretarial/administrative role
• Good command of both written and spoken English and Chinese (including Putonghua)
• Good communication and interpersonal skills
• Hands-on knowledge of PC applications such as MS Words, Excel, PowerPoint, Photoshop and website administration, etc
• Proactive, self-motivated, able to work independently while being a team player