Secretary

About the role

This is a Secretary position in the Chief Executive Officer Office at Hong Kong International Airport - Hangar, reporting to the Chief Executive Officer (CEO). The role provides executive and administrative support to senior leadership.

Key responsibilities

• Manage calendars, meetings, travel, and logistics for the CEO
• Prepare agendas, presentations, reports, briefing materials, and take meeting minutes
• Draft and edit correspondence, emails, and documents on behalf of the CEO
• Serve as the primary point of contact for internal and external communications
• Maintain and align the Company’s corporate image by managing social media profiles (website, LinkedIn, Facebook, etc.), providing recommendations to management, and acting as the media focal point for news releases, media inquiries, and key PR events, award ceremonies
• Coordinate high-level meetings, events, and special projects
• Handle sensitive and confidential information with discretion and professionalism
• Maintain filing systems, office supplies, and administrative processes

Requirements

• Bachelor Degree or above in Secretarial Studies, Business Administration, Communication or related disciplines
• At least 5 years’ relevant experience in an executive secretarial or senior administrative role, preferably supporting C-level executives
• Excellent command of written and spoken English and Chinese (Cantonese and Mandarin)
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Chinese Word Processing
• Strong organizational, time-management, and multitasking abilities
• High level of discretion, professionalism, and ability to handle confidential information
• Excellent interpersonal and communication skills, with the ability to interact effectively at all levels
• Proactive, detail-oriented, and able to work independently