Secretary/Executive Assistant

Responsibilities

• Manage the Managing Director’s schedule, including meeting arrangements, appointments, and travel booking
• Prepare meeting agendas, minutes, briefing materials, and follow-up action tracking
• Handle confidential documents and maintain strict professionalism in all communications
• Screen and route calls, emails, and correspondence on behalf of the Managing Director
• Coordinate internal and external meetings, presentations, and business communications
• Provide daily administrative assistance, including preparing file, and maintaining sales documentation, contracts, quotations, and project-related papers, as well as assist in data entry and report consolidation
• Coordinate team activities and other ad-hoc tasks as assigned

Requirements

• Diploma in Business Administration / Secretarial Studies or a related discipline
• Minimum 5 years of experience as a Secretary or Executive Assistant. Experience in supporting senior management is an advantage
• Ability to handle sensitive information with discretion and professionalism
• Strong organizational abilities with keen attention to detail
• Multitasking capability and ability to meet tight deadlines
• Proactive, resourceful, and able to work independently with minimal supervision
• Strong interpersonal and relationship-building skills, demonstrating a collaborative and service-oriented mindset.
• Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills, including both English and Chinese