Team Assistant

JOB SUMMARY

Executive Assistant to Managing Director, Market Head and support team administration.

• Coordinate and arrange business head’s schedule, meeting setup, venue booking, logistic arrangement. 
• G&E report preparation and review, check on supporting documents upon bank’s policy. Remind team for the policy requirement and relevant changes. 
• Arrange and support on travel booking and logistic arrangement with approved agency. 
• Support event client invitation, internal coordination and administration.
• Take care of administration related tasks. 
• Liaison and cooperation with other support function/EAs to facilitate the internal arrangement/assignments if any.
• Support on IT, system application, procurement request and approval.

RESPONSIBILITIES

• Collaborate with the business head and team to effectively implement the business strategy.
• Support the business head and team in managing all pertinent business activities.
• Adhere to the bank’s policies, ensuring strict control and compliance.
• Assist the business head with people management, including onboarding new team members and handling exit processes.
• Coordinate internal training sessions.
• Comply with internal controls and reporting policies related to expense and cost management.

Other Responsibilities

• Embed Here for good and Group’s brand and values in HK; Perform other responsibilities assigned under Group, Country, Business or Functional policies and procedures; Multiple functions (double hats); 

Qualifications

• Core level of proficiency, understands the core concepts, principles, processes or procedures, relevant experience applying in typical situations on the job, good communication and interpersonal skill, excellent at time management and coordination, has relevant EA experience which could apply for the role, fluent in Cantonese, Mandarin and English

Role Specific Technical Competencies

• Business writing
• Using and applying office software
• Online meeting setup
• Familiar with banking terminology