Executive Assistant

Key Responsibilities

1.       Administrative Support

·       Manage calendar including scheduling meetings, appointments, and travel arrangements to the Head of People Business Partnerships, APAC.

·       A time guard for the Head of People Business Partnerships, APAC, to ensure he/she dedicates his/her valuable time to the most impactful activities and avoid over commitment. This involves prioritizing tasks, managing schedules effectively, and limiting unnecessary meetings to maximize productivity. 

·       Prepare and edit correspondence, presentations, reports, and other documents.

·       Maintain professionalism, handle confidential documents and communications with discretion.

·       Draft and distribute internal communications on behalf of the People leadership team.

·       Conduct research and compile data to support strategy and decision-making.

·       Proceed the expenses related to APAC Management Office

2.       Office Coordination

·       Ensure smooth day-to-day operations of the APAC Management Office.

·       Liaise with internal and external stakeholders to schedule and facilitate key discussions.

·       Organize and support executive meetings, including preparing agendas and taking minutes.

3.       Project and Event Support

·       Assist in planning and executing APAC regional initiatives, offsite meetings, Global CEO trips, Board trip or events.

·       Track progress on strategic projects and follow up on action items.

·       Assist with People team’s initiatives, such as employee engagement programs, performance reviews, and talent acquisition projects.

·       Coordinate leadership meetings, including agenda preparation, minute-taking, and follow-up on action items.

·       Track deadlines, deliverables, and progress on related projects.

4.       Communication Management

·       Serve as a point of contact between the Head of People Business Partnerships, APAC, and the team.

·       Draft and proofread communications on behalf of leadership.

5.       Data and Document Management

·       Maintain filing systems (digital and physical).

·       Track key documents, contracts, and compliance deadlines.

Requirements

·       Bachelor’s degree in Business Administration, Human Resources, or related field preferred.

·       3+ years of experience as an Executive Assistant

·       Excellent written and verbal communication skills in English, Cantonese and Mandarin.

·       Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), HRIS systems, and virtual meeting tools (Zoom, Teams).

·       Exceptional organizational, time-management and multitasking abilities.

·       High level of discretion and professionalism.

·       Ability to work independently and prioritize tasks in a fast-paced environment.

·       Experience in executive support or administrative roles, ideally in a corporate or regional office setting.

本公司提供優厚薪酬及完善福利，包括年終雙糧、每月有薪休息日、銀行假期、有薪年假、有薪產假／男士侍產假、醫療及住院福利、在職培訓及員工購物優惠等。

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