Secretary - Executive Office (Permanent or Short-term Contract)

Duties & Responsibilities:

• Perform administrative duties of the Executive Office including but not limited to attending Committee Meetings and taking minutes, maintaining management staff's duty roster, coordinating Club Driver and Messenger's daily schedules, updating and maintaining Club Bye-laws, etc.
• Assist in the coordination and organization of Annual General Meeting, Town Hall Meetings, Committee meetings and other ad hoc events, e.g. preparation of agendas, notices, mailings, and supplemental materials, etc.
• Maintain the Club's General Committee Directory.
• Handle and process incoming and outgoing correspondence including mailing, emails, letters, faxes, memos, and reports.
• Organize and maintain historical and working files.
• Maintain and control inventory of office supplies; manage office equipment, maintenance records and purchase orders.
• Work on projects as assigned by Management.

Job Requirements:

• Degree holder or above in related disciplines.
• A minimum of 3 to 4 years' secretarial experience, preferably with experience in minute taking and coordination of Board/Directors’ Meetings.
• Strong interpersonal and communication skills.
• Attention to detail, good organizational skills, and the ability to work independently under pressure.
• Native-like fluency in English, good command of Chinese.
• High proficiency in MS Office. 

Compensations and benefits (For Permanently Position Only):

• Discretionary bonus and double pay
• Transportation allowance
• Duty Meals
• 5-day work week
• 14 days of annual leaves
• Birthday leave
• Medical insurance scheme
• Group life insurance

Location: 5 mins walk from Ocean Park MTR Station Exit C