Reception and Administrative Assistant 接待及行政助理

The Role
 

The job holder’s major responsibilities are to:

• Perform duties at the designated reception counter and manage all front desk activities
• Greet and welcome guests/visitors upon arrival and inform relevant persons for guests/visitors’ arrival
• Answer enquiries, screen, and forward incoming telephone calls to relevant parties
• Ensure reception area is tidy and presentable
• Coordinate for outgoing courier packets and handle all incoming mails, parcels and other items addressed to the company
• Record incoming registered mail and courier packets addressed to the company
• Inform relevant persons to acknowledge receipt of personal courier packets
• Uniform laundry administration including verification of bills and payment handling
• Handle full spectrum of stationeries and office supplies procurement including preparation of monthly consumption report to all requisition departments and monitor the inventory level of printing items and rechargeable batteries
•  Assist to prepare contract strategy for non-CAPEX items such as uniform laundry services, office and PC stationeries & etc
• Handle bookings for Sports Centre facilities and prepare monthly record for facilities usage
• Carry out routine check on building facilities such as lighting and air-con system & etc on G/F Admin Bldg
• Prepare copier meter reading summary and report to copier companies on a monthly basis
• Coordinate Department activities
• Perform as service back-up for WPS hotline and handle ad hoc tasks assigned by supervisor
   

The Person
 

The ideal candidate should have / be:

• F.5 or DSE graduate or above
• At least 2 years reception or clerical experience
• With experience in facilities management and SAP system knowledge is an advantage
• Strong PC skills in Microsoft Word, Excel, PowerPoint & Chinese Word Processing
• Good command of spoken and written English and Chinese (including Putonghua)
• Good communication and interpersonal skills

repare contract strategy for non-CAPEX items such as uniform laundry services, office and PC stationeries & etc

Handle bookings for Sports Centre facilities and prepare monthly record for facilities usage

Carry out routine check on building facilities such as lighting and air-con system & etc on G/F Admin Bldg

Prepare copier meter reading summary and report to copier companies on a monthly basis

Coordinate Department activities

Perform as service back-up for WPS hotline and handle ad hoc tasks assigned by supervisor
 

The Person
 

The ideal candidate should have / be:

• F.5 or DSE graduate or above
• At least 2 years reception or clerical experience
• With experience in facilities management and SAP system knowledge is an advantage
• Strong PC skills in Microsoft Word, Excel, PowerPoint & Chinese Word Processing
• Good command of spoken and written English and Chinese (including Putonghua)
• Good communication and interpersonal skills