Administrative Assistant - Finance

About the Role

We are looking for a new breed of Administration professional to join us as the Administrative Assistant - Finance. This position will support the day-to-day administrative functions of the Finance Division, ensuring smooth operations and effective coordination across the team. This is a unique role in a global brand development journey, offering you the opportunity to be an essential part of Carlyle & Co. in Hong Kong, and we'd love to have you on board!

What You Will Do:

• Provide administrative support to the Cluster Director, Finance Business Partner and Finance Division, ensuring smooth and efficient daily operations.
• Maintain systematic filing and record management systems for both physical and electronic documents, ensuring accurate and timely retrieval of information.
• Prepare meeting materials, reports, presentations, and correspondence for Finance leadership and departmental meetings.
• Coordinate schedules, meetings, and departmental administrative activities while supporting communication across teams.
• Assist with invoice processing, purchase requisitions, payment follow-ups, and other finance-related documentation.
• Support departmental projects, audits, and ad-hoc assignments while ensuring compliance with Club policies, standards, and procedures.

What You Need to Have:

• Professional qualification in Accounting, Finance, Business Administration, or a related discipline will be an advantage.
• Strong organizational and administrative skills with the ability to manage multiple tasks and priorities effectively.
• Detail-oriented with a high level of accuracy and confidentiality when handling sensitive information and documentation.
• Proficient in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
• Proactive, solution-oriented, and able to build positive working relationships with stakeholders at all levels.
• Good command of written and spoken Cantonese and English. Previous hospitality or finance administration experience will be an advantage.