Senior Officer – Administration & Quality Assurance

Job Duties:

• Coordinate with vendors/contractors on M18 system maintenance and related follow-up actions.
• Handle the full spectrum of office administration and purchasing functions, including establishing, maintaining and regularly updating the supplier/contractor database.
• Assist in planning, formulating and implementing office administration policies and guidelines; liaise with Group Office Administration to ensure implementation and compliance with Group policies.
• Liaise and coordinate with external vendors and service providers; monitor, evaluate and review service quality regularly (including renewals, quotation comparisons and service level follow-up).
• Provide general administrative and clerical support, including carpool,  travel arrangements, hotel bookings, meeting coordination and office documentation.
• Manage office operations and facilities matters, including office maintenance, seating arrangements, renovation and relocation/reset projects.
• Organize meetings, conferences, company events and staff activities.
• Perform other ad hoc projects and duties as assigned.

Requirements / Qualifications:

• Diploma / Higher Diploma or above in Business Administration, Property Management, Computer Science/Information Technology or a related discipline.
• Minimum 5 years of relevant working experience in office administration / purchasing / vendor management; QA/ISO-related experience is an advantage.
• Familiar with ISO 9001 / ISO 14001 / ISO 45001 management systems and related documentation/audit requirements.
• Good command of spoken and written English and Chinese.
• Strong coordination and organizational skills with effective cross-functional communication; good at negotiation, problem solving, decision making and follow-through.
• Detail-minded, responsible, proactive and positive; able to work independently and as a team player.
• Proficient in MS Office and general computer applications; experience with M18 and/or related systems is an advantage.