Senior Officer / Assistant Manager, Corporate Secretarial Division (高級主任/副經理–公司秘書部)

Responsibilities

• Assist the Corporate Secretarial Division in providing full secretarial support to the Bank and its subsidiaries, managing a wide range of corporate secretarial affairs to ensure operations are in strict compliance with all applicable statutory and regulatory requirements
• Assist in organizing meetings for the Board of Directors, Board Committees, and Executive Committees, including compiling agendas, preparing meeting materials, and drafting minutes
• Assist in preparing and submitting statutory filings and returns to relevant regulatory authorities in a timely manner
• Assist in the preparation and production of the Bank’s annual and interim reports
• Assist in maintaining and ensuring the accuracy, completeness, and up-to-date status of all secretarial records, corporate databases, and filing systems
• Responsible for liaising with external professional consultants and assisting in handling and responding to regulatory bodies’ enquiries
• Assist in handling other ad-hoc projects and tasks as assigned

Requirements

• Bachelor’s or Master’s degree, majoring in Corporate Governance, Law, or other related disciplines
• Student or Graduate membership of The Hong Kong Corporate Governance Institute (HKCGI) is highly preferred
• Basic understanding of the statutory and reporting requirements under the Companies Ordinance, the HKMA Supervisory Policy Manual (SPM), and the Securities and Futures Ordinance (SFO)
• Excellent command of written and spoken English and Chinese (including Cantonese & Putonghua)
• Strong analytical, problem-solving, and communication skills; ability to work independently and deliver high-quality results under pressure and tight deadlines
• Highly detail-oriented, self-motivated, and possess a strong sense of responsibility
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint) and Chinese word processing
• Position offered will be commensurate with the candidate’s relevant experience.  Fresh graduates who are passionate about the company secretarial and corporate governance profession are also welcome to apply

工作職責： 

• 協助公司秘書部為銀行及其附屬公司提供公司秘書支持，管理全方位的公司秘書事務，以確保公司運作全面符合所有適用的法定及監管要求
• 協助籌備董事會、董事委員會及執行委員會的會議，包括編製會議議程、會議文件及會議紀錄
• 協助準備並向相關監管機構提交法定申報文件
• 協助編製銀行的年度報告及中期報告
• 協助維護及確保所有秘書紀錄、資料庫及檔案系統的準確性與有效性
• 負責與專業顧問進行聯絡，並協助回覆監管機構的查詢
• 協助處理其他臨時專案及被委派的工作

任職要求： 

• 學士（碩士研究生）學位或以上，主修企業管治/法律或其他相關專業
• 持香港公司治理公會（HKCGI）學生或畢業會員資格優先
• 對《公司條例》，香港金融管理局《監管政策手冊》及《證券及期貨條例》相關申報要求有基礎認識
• 注重細節、具備自我激勵能力及強烈責任感
• 具備優秀中英文書寫能力，能以流利廣東話、英語及普通話進行溝通
• 具備良好的分析、解決問題及溝通協調能力
• 能夠獨立作業，並能在壓力下如期完成工作
• 精通 Microsoft Office 辦公軟體（包括中文輸入法）
• 聘用職級視乎相關經驗而定，歡迎對公司秘書及企業管治專業充滿熱誠的應屆畢業生申請