Administration Officer

About the role

Support general office administrative and clerical duties, handling filings and correspondences, email and phone enquiries; Clerical tasks and liaise with retail staffs, tenants, owners, and external contractors to resolve operational issues.

Key responsibilities

• Support general office administrative and clerical duties;
• Handle filings and correspondences, email and phone enquiries;
• Provide daily administrative and operational support to retail shops;
• Responsible for daily order placement, quotation, invoicing and order processing;
• Assist accounting department with clerical tasks, such as filing;
• Liaise with estate staff (security, cleaning, maintenance), tenants, owners, and external contractors to resolve operational issues;
• Assist in preparing and reviewing tenancy agreements and meeting minutes for management office, Incorporated Owner or tenant owner;
• Coordinate repair and maintenance schedules;
• Follow up on defect rectification with contractors;

Requirement

• Diploma or above in Business Administration or other related disciplines preferred;
• Minimum 2 years of Administration experience, preferably from retail industry;
• Proficient in MS Office applications, including Word and Excel;
• Good communication and interpersonal skills;
• Independent, well organized with time management skills;
• Good command of written and spoken English and Chinese;
• Immediate availability preferred;