Business Project Coordinator

Job Title: Business Project Coordinator

About the Role

We are seeking a detail-oriented and proactive Business Project Coordinator with strong communication and project execution skills to support and drive key commercial partnership initiatives. Serving as a vital liaison between the company and external strategic partners, you will be responsible for initial project preparation, cross-departmental coordination, process management, and progress reporting to ensure smooth implementation and operational excellence.

Key Responsibilities

1. Project Preparation & External Liaison

• Assist in the organization and preparation of initial business partnership discussions.
• Act as the primary point of contact, managing meeting arrangements, minutes, documentation, and project record filing.

2. Internal Coordination & Solution Implementation

• Develop a clear understanding of partner requirements and operational workflows.
• Coordinate with internal stakeholders (such as Operations, Underwriting, Claims, IT, and Compliance) to align expectations, design actionable solutions, and establish standardized operating procedures.

3. Data Consolidation & Management Reporting

• Track project milestones and monitor operational progress.
• Consolidate operational data, draft structured reports and presentations, and deliver regular progress updates to senior management.

4. Process Optimization & Problem Solving

• Identify potential bottlenecks or issues in daily cross-organizational workflows.
• Facilitate timely problem resolution between internal teams and external partners to continuously optimize operational efficiency.

Requirements

1. Qualifications & Experience

• Diploma / Bachelor’s degree or above.
• 1–3 years of experience in administrative project management, cross-departmental coordination, or B2B/corporate partnership support (prior experience in insurance brokerages, financial institutions, or corporate project management is preferred).

2. Communication & Coordination

• Excellent interpersonal, verbal, and written communication skills with strong logical thinking.
• Ability to translate external partner needs into clear, actionable internal workflows.

3. Reporting & Analytical Skills

• Proficient in MS Office, particularly PowerPoint (presentation design) and Excel (data analysis and reporting).
• Strong capability in structuring written reports and synthesizing data.

4. Personal Attributes

• Meticulous, organized, and highly responsible.
• Strong problem-solving skills and the ability to perform effectively under pressure.