Financial Reimbursement Clerk (Officer - Senior Officer)

Job Responsibilities

1.Reimbursement Document Review

Verify compliance, completeness, and logical consistency of reimbursement documents (e.g., invoices, contracts, approval forms) with company policies and tax regulations.

Authenticate receipts to detect fraudulent, expired, or duplicate claims.

2.Data Entry and Reconciliation

Accurately enter approved reimbursement details into financial systems, ensuring correct amounts, accounting codes, and department allocations.

Reconcile data regularly with bank statements and accounting systems to maintain consistency.

3.Communication and Coordination

Liaise with employees to resolve reimbursement issues, guiding them to correct errors or submit missing documentation.

Collaborate with finance and cross-functional teams to streamline reimbursement processes.

4.Document Management and Reporting

Organize and archive reimbursement records in both digital and physical formats.

Assist in preparing statistical expense reports to support management decisions.

5.Process Improvement

Provide feedback on recurring issues and participate in policy updates to enhance efficiency and compliance.

6.Other ad hoc tasks as assigned

Eligibility

1.Bachelor’s degree in Finance, Accounting, Business, or a related discipline.

2.Minimum 3 years of relevant experience; professional accounting qualification preferred. Candidates with additional experience are advantageous.

3.Prior experience in expense reimbursement review or document management.

4.Proficiency in Excel (e.g., VLOOKUP, pivot tables) and financial software.

5.Meticulous, detail-oriented, and capable of managing repetitive tasks under pressure.

6.Strong communication skills, service-oriented mindset, and adherence to principles.

7.Proficiency in spoken and written English and Chinese (including Putonghua).