Company Secretarial Manager

Job No.: 499942
Employment Type: Full time
Departments: Board Secretariat
Job Functions: Administration / Secretarial, Management

Responsibilities:

• Handle various group-related projects, including the preparation of regulatory and compliance documents such as annual reports, interim reports, quarterly reports, announcements, and circulars; manage related-party transactions; director appointments and changes; board self-assessments; and carry out information disclosure and compliance monitoring in accordance with applicable regulatory requirements.
• Prepare and submit all statutory filings required under listing rules, securities laws, banking regulations, and corporate legislation.
• Manage corporate governance and ESG-related matters for the group (including subsidiaries); conduct market monitoring and information analysis.
• Assist in establishing and enhancing the group’s policies and internal regulations to implement effective compliance risk management controls; review and revise policies, procedures, guidelines, and other relevant documents.
• Organize board meetings, shareholders’ meetings, and other related administrative tasks; support directors in fulfilling their duties; draft meeting minutes, resolutions, and reports.
• Prepare and draft reports, presentations, and other documents for submission to the Board of Directors and senior management.
• Draft and consolidate various comprehensive written materials; manage documentation related to projects and meetings.
• Handle ad hoc projects and assignment

Requirements:

• Degree with professional qualification of HKCGI
• 5 years’ relevant working experience, with 2year at listed company or banking sector is preferred
• Good command of both verbal and written English and Chinese, fluency in Mandarin is a distinctive advantage
• Effective interpersonal communication and organizational skills
• Able to work independently with minimal supervision and attentive to details are essential