Assistant Director, Finance and Administration

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Our staff are creative, collaborative, and willing to do whatever it takes to get the job done. They embody our core values and believe in our vision and mission. If you enjoy a work environment that is challenging, rewarding and making an impact, we invite you to consider a career with Mother’s Choice.

Position Description

The Assistant Director, Finance and Administration provides integrated leadership across finance, facilities and administrative functions, bringing together operational capabilities to drive efficiency, standardization and operational excellence. The role is accountable for ensuring financial sustainability, robust governance, and seamless service delivery in support of Mother’s Choice mission and long-term impact.

This role combines strategic financial stewardship with enterprise-wide operational leadership. It leads financial planning, performance management and business partnering to support sustainable growth, while transforming finance into a low-touch, process-driven function enabled by automation, strong internal control and continuous improvement.

In parallel, the role provides strategic leadership over facilities and administrative functions to advance operational effectiveness and service excellence. It sets the direction for the stewardship of the organization’s physical assets, ensuring buildings are safe, fit-for-purpose and enable the delivery of high-quality services. The role also leads the planning and execution of major capital initiatives, including heritage asset preservation and the development of new facilities, to support the organization’s long-term growth and impact.

Job Responsibilities

Strategic Financial Leadership and Sustainability

• Lead financial strategy, budgeting, forecasting and long-term planning to ensure sustainable financial performance
• Provide strategic insights and financial analysis to support organizational goals and decision-making
• Monitor financial performance and recommend corrective actions to optimize resources

Business Partnership and Stakeholder Engagement

• Act as a trusted business partner to operational leaders on financial management and decision-making
• Support fund applications, investment decisions and new initiatives with robust financial analysis and insights
• Drive financial discipline and accountability across departments
• Engage with senior management, auditors, regulators and external stakeholders
• Communicate financial information clearly to both financial and non-financial stakeholders

Governance, Risk and Compliance

• Establish and maintain appropriate financial policies, ensuring strong internal controls, regulatory compliance and adherence to organizational requirements.
• Oversee statutory audit and other audits required by funding parties and ensure timely resolution of audit findings
• Ensure compliance with financial regulations, accounting standards and statutory obligations
• Serve as Secretary to the Finance Committee, ensuring effective governance processes, high-quality reporting and appropriate follow-up actions

Process Excellence and Operations Transformation

• Drive end-to-end process excellence across finance and administrative functions by streamlining workflows, reducing cycle times and enhancing accuracy, efficiency and service quality through standardization, automation and digitalization
• Oversee monthly and year-end finance closing processes to ensure timely, accurate and high-quality financial reporting and management insights
• Establish and monitor KPIs to strengthen and continuously improve service delivery

Facilities and Administration

• Provide strategic oversight of facilities and administrative functions, ensuring alignment with organizational priorities and service needs
• Steer asset stewardship to ensure facilities are safe, compliant and fit-for-purpose
• Govern renovation and capital projects, including new facilities, ensuring delivery within scope, timeline and budget
• Monitor KPIs and provide regular updates to the Building Committee on the status of heritage buildings and new facilities

People Leadership and Talent Development

• Build and lead teams by providing clear direction, coaching, support and ongoing development to maximize individual and team potential
• Manage, coach and develop employees to meet current and future organizational needs, including succession planning and capacity building

Job Requirement

• Degree in Accounting, Finance, Business Administration or a related discipline; a Master’s degree is an advantage
• Professional accounting qualification such as CPA, HKICPA, ACCA, or equivalent is required
• Minimum 15 years’ relevant experience in Finance, including leadership role overseeing financial planning, reporting and control
• Proven experience in driving process improvement and operational transformation
• Demonstrated exposure to workplace operations, facilities management and capital projects, with the ability to integrate operational and financial considerations
• Hands-on experience in leading change and project management
• Strong track record in business partnering and stakeholder management at senior levels
• Strategic yet hands-on leader with strong financial acumen and the ability to connect finance with operations and service delivery
• High level of integrity and commitment to governance, compliance, and accountability
• Result-driven, with a focus on operational excellence, continuous improvement & impact
• Agile and adaptable, with a strong learning mindset and openness to new ideas, technologies, and ways of working
• Purpose-driven and aligned with the mission and values of Mother’s Choice
• Must share Mother’s Choice’s commitment to upholding the safety and protection of children as paramount