Event Planning Coordinator

About the role: 

We’re looking for a polished, detail-driven, and people-forward Event Planning Coordinator to bring our members’ experiences to life through exceptional event planning and delivery. In this role, you’ll be an integral part of the Event Planning team, managing the end-to-end coordination of member events—from initial enquiry through to flawless execution—while ensuring a highly personalised and seamless experience.

What you will do:

• Coordinate member events from enquiry to execution, ensuring a seamless and memorable experience.
• Serve as a key contact for members, providing event recommendations and planning support.
• Collaborate with internal teams and external vendors to deliver high-quality events. 
• Manage event logistics, including Banquet Event Orders (BEOs), venue setup, guest arrangements, and on-site coordination. 
• Support club-hosted and community-building events while maintaining accurate event documentation and records. 

What you need to have:

• Strong organisational skills with the ability to manage multiple priorities and timelines.
• Excellent attention to detail and a proactive, solutions-focused mindset.
• Strong interpersonal and communication skills in English and Cantonese; Mandarin is a plus.
• A collaborative team player who remains calm and adaptable in a fast-paced environment.
• Fresh graduates are welcome; candidates with experience in event planning, hospitality, guest services, or a related field will have an advantage.

What our work culture looks like: 

• Teams who are dedicated to excellence, innovation and getting results we can be proud of 
• A leadership culture that genuinely cares about your professional development and well-being 
• An open-minded family where everyone contributes, and every voice is welcomed 
• A convivial community where having fun is a big part of getting the job done