Administrative Assistant (5 days work)

The Administrative Assistant supports the Capital Project team in general administrative roles and provides secretarial support.

Job Description

• Prepare PowerPoint presentations, Word documents and Excel spreadsheets
• Process vendor payments by reviewing invoices, raising Purchase Order, validating payment terms, and coordinating payment schedules
• Communicate with Consultants and Contractors in respect of meeting arrangements, correspondence and submission of quotes and invoices
• Keep systematic records and files in respect of project correspondence
• Assist the Director of Capital Projects in the preparation of monthly financial and project progress reports and monthly staffing schedules or timesheets
• Arrangement of meetings, either face-to-face or remote (‘Zoom’ and ‘Teams’)

Qualifications & Skills

• Diploma in Secretarial or Business Management program or related discipline
• Experience in property management or property development industries is an advantage
• Good command of spoken and written English and Chinese
• Strong team player with a collaborative mindset
• Independent and self-motivated personality
• Excellent PC skills, especially in MS Office applications
• Flexibility to work in Central and Tai Tam