Administrative Assistant - Food & Beverage

At Kimpton Tsim Sha Tsui Hong Kong, we believe great dining experiences start long before the first dish is served. Behind the scenes, it’s about passion, precision, and teamwork. As our Administrative Assistant – Food & Beverage, you will be the spark of the F&B leadership team – energizing operations, keeping things organized, and helping us deliver the kind of memorable moments that define a luxury and lifestyle hotel.

A little taste of your day-to-day

Every day is different, but you’ll mostly be:

• Managing administrative tasks such as scheduling meetings, taking meeting minutes, handling correspondence, and maintaining accurate records – including duty rosters, work injury documentation when required.
• Supporting Outlet Heads and Sous Chefs with recruitment coordination, onboarding, probation tracking, and training documentation for F&B team members.
• Preparing reports, presentations, and internal communications for the F&B department.
• Processing purchase orders, invoices, and expense tracking in compliance with company policies.
• Coordinating internal events, team activities, and supporting special projects as needed.
• Assisting with the coordination of external events, managing client correspondence, preparing contracts, invoices and Banquet Event Orders (BEOs).
• Providing support on menu translation between English and Chinese to ensure accuracy and consistency across all outlets

What we need from you

• A minimum of 3 years of experience in an administrative or coordinator role  within hospitality or F&B operations.
• A bachelor’s degree in hotel management, business administration, or equivalent.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities.
• Some experience in events (internal and external) is a plus.
• A proactive, resourceful, and collaborative approach to problem-solving.
• A willingness to learn and be hands on in all aspects of the operation.
• Excellent communication skills and interpersonal skills.
• Proficiency in Microsoft Office Suite; knowledge of hotel systems (Opera, Infrasys) is a plus.
• Good command of both English and Cantonese is a must, speaking and writing; Mandarin is an advantage.
• Candidate with less experience will be considered as F&B Coordinator.