Executive Assistant

Responsibilities

• Assist to execute the business strategy indirectly 
• Support the Business Head for all relevant business related tasks
• Coordinate and arrange business head’s schedule, meeting setup, venue booking, logistic arrangement
• Gift & Entertainment report preparation and review, check on supporting documents upon bank’s policy. Remind team on the policy 
• and relevant changes
• Arrange and support on travel booking with approved agency
• Support event client invitation, internal coordination and administration
• Liaison and cooperation with other support function/Executive Assistants to facilitate the internal arrangement/assignments if any
• Follow the bank’s relevant policy and ensure the proper control and compliance
• Support on IT, procurement request and approval
• Support the head in people management and new team members onboarding or exit process handling
• Follow relevant policy and procedure, ensure the compliance by the team in required functions/tasks
• Expense and cost control, follow internal control and reporting policy 

Requirements

• Relevant executive assistant experience in banking or other financial services organizations
• Good stakeholder management skills
• Good communication and interpersonal skill
• Excellent at time management and coordination
• Experience in event management/coordination
• Fluent in Cantonese, Mandarin and English