Assistant Manager, Securities Operations

JOB SUMMARY

Responsible for keeping accurate and up-to-date account and stock information and carry out the internal compliance function of the department.

MAIN RESPONSIBILITIES (in order of priority)

• Check the input forms prepared by clerks and perform account information, stock information, account close process and credit facility updating. 
• Perform customer stock maintenance according to:
• All Buy Transaction Report For Special Class
  •  Share deposit transactions conducted by Settlement Team.
  • Authorize Teller System transactions and responsible for end-of-day proofing of Teller System. 
• Monitor share financing position of customers and trigger the approval process in SMS for exceed line accounts.
• Check report for Monitoring of GBF stock with price decline of 10% or over.
• Check daily reports and update customer and stock information to SMS.
• Review credit sheet received from Loans Operation, check the completeness of pledge documents and update SMS. 
• Check Hang Seng Index marked.
• Responsible for daily reconciliation of statements and reports.
• Check reply letters to shareholding information requests from listed companies and regulatory authorities.
• Check securities account information and stock balance provided to Account Services Department ASD.
• Check documents for the registration / discharge of “Deed of Charge over Securities” to Companies Registry.
• Check the follow up process of uncollected bank fee.
• Check regular reporting and monthly statistics.
• Handle outstanding semi-annual safe custody fee collection and other processing relevant to this fee.
• Prepare / update the List of Acceptable Securities and conduct related monitoring on GBF stocks.
• Check reprinted customer statement and advice required by branches.
• Run IT program to update the revised pledge stocks to SMS and follow up exceptional customer stock maintenance.
• Check IPO opening in IVS-IPO System and assist in other IPO processing.
• Perform stock code creations in SMS and notify IVD by email.
• Perform intra-day revaluation for GBF stock collateral when a fall in Hang Seng Index of 5% or 1,000 index point. 
• Obtain share prices files provided by AAStocks and submit job request to ITD for uploading the information to SMS.
• Perform portfolio revaluation (snapshot) for CCASS T+2 Finality and Night CCASS.
• Review IPO financing agreements collected from branches.
• Check scanned Master IPO Stagging Facility Agreement records in F drive
• Conduct departmental projects such as UAT, compliance related, updating procedures, Annual Business Continuity Program.
• Responsible for document filing process and handling retention of documents.
• File account documents, pledge documents and IPO financing agreements.
• Assist in inventory check of Deed of Charge over Securities and Master IPO Stagging Facility Agreement.
• Assist the Manager and Assistant Vice President in managing internal compliance and control of the department.
• Responsible for regular administration of the department.
• Answer phone enquiries from branches.
• Check monthly statistic reports.

University Degree in Business/Banking/Finance