Executive Assistant

To provide full secretarial services to the Head and administrative matters of the Dealing Room to ensure smooth running of the office and delivery of a quality service.

Responsibilities

• Provide administrative support to the Markets Head HK & GCNA:- Organise travel itineraries, prepare T&E claims for business expenses, regular declaration requirements from the Bank and external parties, T&E, IT and e-procurement approval/review
• Provide administrative support to HK Markets COO team
• Arrange and coordinate external events for Markets in HK, eg Markets sponsored external events and clients events
• Coordinate with CRES or Corporate Affairs for internal events held at Dealing Room
• Collect mails from IFC Post Office and receive internal mails from other SCB offices daily
• Purchase office items  for the Dealing Room, such as stationery, office equipment  and pantry items in the most cost effective manner through e-procurement
• Allocate and keep record of female toilet lockers, personal lockers and safekeep master keys for the whole floor
• Check invoices from external suppliers and prepare e-procurement for payment
• Assist Markets COO Team to maintain Dealing Room visitor log, visitation policies and approve floor access requests
• Work closely with Markets COO and Compliance to prepare and consolidate orgcharts for Markets teams in HK & GCNA
• Coordinate with HK CRES for premises related matters

Requirements

• High school or college graduated
• Executive assistant experience supporting senior stakeholders
• Experience in business writing
• Strong organisation and prioritisation skills
• Strong communication and interpersonal skills
• Proficiency in English and Chinese