Reporting Manager

Job Summary

The role holder is accountable for tracking all the aspects of project management principles. It involves tracking all key aspects around financial management, risk and issue management, change management, audit and controls and communications. 

• The candidate should have extensive experience writing programme updates for internal and external stakeholders including board members, risk committees as well as regulators 
• Designing and tracking key performance metrics covering all aspects of the programme from budgets to testing speed to deliver the programme timely.
• Managing a complex stakeholder environment across technology, business, operations to effectively track the progress of activities providing clear updates and communications. The candidate should have proven experience in handling PMO related work in a large scale transformation programme
• Pre-requisites include hands-on experience in Program Tracking, Stakeholder Management, Risk Management, Project Audit and Control, Financial Management and other areas under project management principles.

Programme Planning and Tracking 

• Effectively manages dependencies and constraints across the projects, departments involved in the program.
• Updates and reviews Lessons Learnt (both intra-programme and organisational), prior to and during each project and ensures that learning gained is applied effectively.
• Tracks deliverables across technology teams and provide weekly reports. 

Programme/ Project Governance, Process and Standards 

• Ensures the Bank’s defined Programme Management standards, policies and governance are applied across the program.
• Ensures the programme has an effective structure for the management of risks and issues; that they are identified, maintained, reviewed, addressed and escalated in a timely manner.
• Provides programme quality assurance capability; conducts scheduled and ad hoc reviews of all programme materials and ensures that programme data is complete and accurate in the enterprise reporting system (Clarity).
• Establishes relevant workstream forums, prepares and leads relevant forums, follows-up on actions.

Key Responsibilities

Communication/ Reporting 

• Produces programme/ portfolio summary packs and briefs senior management on the status of their investment in line with the programme governance model.
• Encourages and enforces high standards of quality, accuracy and consistency in all project and programme logs, trackers and reporting materials.

Financial Management 

• Manages programme Technology budgets, identifies ways of driving down costs in order to control spending against the planned cost, analyses any variance and takes necessary corrective action to stay on Green status for Cost; provides timely forecasts and reporting as needed 
• Works with ITO Finance and other groups to provide an accurate view of actual spend; tracks and provides evidence for accruals, recharges and third party spend.
• Ensures accurate and realistic forecasts are maintained; monitors and follows-up on variances; supports the Technology Program Manager in meeting the programme’s financial commitments in each year and over the life of the programme.

Risk & Issue Management 

• Tracks risks that would impact the overall portfolio’s success, updating suitable mitigation plans as needed on regular basis.

Strategy

• Develop and Track all the plans with comprehensive consideration of both internal and external scenarios, particularly on interfaces

Business

• Work closely within technology teams to ensure all deliverables are tracked with high quality and within budgets. 

Processes

• Ensure adherence to all the processes from all the teams / application under allocated squad. 

Qualifications

• Programme Management     
• Problem Solving skills     
• Stakeholder management     
• Data Analytics