Personal Assistant

A high-net-worth family is seeking a highly efficient and energetic Personal Assistant to support their personal and administrative needs. This is a fantastic opportunity to join a stable and dynamic household. Fluency in English, Mandarin, and Cantonese is essential, and a love for animals is a must.


Responsibilities

• Manage calendars, coordinating day-to-day meetings and activities.
• Schedule school-related activities and handle administrative tasks for a school-aged child.
• Oversee visa renewals and manage payroll, rosters, and work permits for helpers and drivers.
• Promptly address emails requiring action or follow-up.
• Organize all travel arrangements and prepare detailed itineraries.
• Manage bills, insurance, credit card transactions, and other financial matters.
• Organize and maintain all mail and files.
• Track philanthropic donations and correspondence on behalf of the family.
• Assist with various projects as needed.
• Run errands and provide general administrative support.

Requirements

• Bachelor’s degree required.
• 5+ years of experience as a Personal Assistant or Executive Assistant to C-suite executives.
• Highly detail-oriented, organized, professional, and reliable.
• Proactive and forward-thinking with a positive attitude.
• Excellent written and verbal communication skills.
• Ability to communicate effectively with all levels of personnel and external contacts.
• Capacity to work independently and multitask in a fast-paced environment while emphasizing accuracy and timeliness.
• Diplomatic, tactful, and discreet regarding confidential information, with unwavering integrity.
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint.
• Familiarity with software programs and apps such as BusyCal for Mac, Google Photos, Quicken, Database Management, WhatsApp, and Telegram.

Salary: HK$30,000-40,000 (Negotiable based on credentials and past experience)