Deputy Custody Manager /Assistant Custody Manager / Business Officer, Administration

Job No.: 499555
Employment Type: Full time
Departments: Custody and Trust Services
Job Functions: Administration / Secretarial, Customer Services

Job Responsibilities: 

• Participate in office administrative optimization projects, analyze existing administrative processes, and propose improvement plans.
• Collaborate with different departments to promote cross - departmental projects, communicate and coordinate effectively to ensure the smooth progress of projects.
• Cooperate with bank administrative and project - related work, such as assisting in the implementation of bank - specific administrative regulations and participating in bank - related projects.
• Be responsible for handling office administrative tasks, such as office supplies management, office facilities maintenance, and daily office environment management, staff administrative matters, etc.
• Support the management’s administrative work, including arranging travels, meetings, preparing meeting materials, and following - up on meeting decisions.
• Serve as an administrator for financial systems, bank administrative systems, and business systems. This includes user account management, system operation monitoring, and handling basic system - related issues, etc.
• Other ad-hoc duties as instructed.
   

Job Requirements: 

• Good communication skills, both verbal and written (Cantonese, English, and Mandarin is preferred), to interact effectively with colleagues at all levels, superiors, and external partners.
• Good organizational skills to manage multiple tasks simultaneously, prioritize work effectively, and meet tight deadlines
• Problem - solving skills, being able to identify administrative issues promptly and propose practical solutions.
• Adaptability to quickly adjust to changes in work processes, systems, or project requirements.
• Good team - service spirit, be able to work closely with colleagues, actively contribute to the team, and jointly complete various tasks.
• Have strong office document processing capabilities, proficient in using office software such as Word, Excel, and PowerPoint to create, edit, and format various office documents.