Executive Assistant

We are seeking an Executive Assistant to support the Global Head of Product & Insurance Risk based in Hong Kong.

Position Responsibilities:

• Manage complex diary managements and appointments, anticipate issues and proactively initiate appropriate action
• Organize internal and external meetings, calls, townhalls and conferences for the Global Head of Product & Insurance Risk or his delegates in efficient, professional manners within tight timeframes and minimum guidelines given
• Handle confidential information and interacts with all levels of management, other departments, internal and external customers using tact and diplomacy in all dealings
• Arrange and manage travel arrangement and preparation, submission and tracking of expenses and medical claims
• Track and drive completion key deliverables and follow up on outstanding executive action items
• Organize, prioritize and handle time-sensitive, confidential information and ensure appropriate action is taken
• Take proactive steps to ensure that best practice and coordination is seamless across all interfaces
• Work closely with support staff to build and secure support and resources for projects and initiatives
• Prepare various correspondence and documents; edit and proof correspondence and documents
• Perform miscellaneous and ad hoc tasks as assigned with strong sense of responsibility and ownership

Required Qualifications:

• Degree holder with at least 8 years of relevant experience supporting senior executives in global financial organizations
• Impeccable attention to detail and high levels of integrity and discretion
• A strong sense of urgency and the ability to work independently on assignments with minimum supervision/guidance
• Ability to deal with a high level of ambiguity and utilize sound business judgment
• Great organizational skills, a strong bias for action and the ability to multitask effectively
• Ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, be able take effective action
• Strong track record of being a team player within a large scale fast-moving and process-driven environment
• Excellent communication (written and verbal) and interpersonal skills
• Flexible, with the ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
• Fluency in English and another Asian language

When you join our team:

• We’ll empower you to learn and grow the career you want.
• We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
• As part of our global team, we’ll support you in shaping the future you want to see.