Administrative Assistant – JC Parent Empowerment Programme for Youth Mental Wellness and Resilience Project

Responsibilities:

• Provide comprehensive administrative support to the project team, including scheduling meetings, preparing documents, and maintaining records
• Assist in the daily operations of the project, ensuring smooth workflow and timely task completion
• Handle data entry, filing, and documentation of program activities
• Assist in preparing reports, presentations, and meeting minutes for internal use and for funders
• Manage public inquiries via phone, email, and other communication channels
• Coordinate with internal teams, external partners, and NGOs to facilitate project activities
• Support budget tracking and expense reporting for project-related activities
• Assist in logistics arrangements for parent workshops, meetings, and events (e.g., venue booking, materials preparation)
• Perform ad hoc assignment as required
• Working location: Lai Chi Kwok

Requirements:

• (i) Completion of Secondary 5 or
• (ii) Completion of Secondary 6 or
• (iii) High Diploma, Associate Degree or equivalent or above
• At least 1 year of experience in administrative or clerical work, preferably in an NGO or social service setting
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and basic data management tools
• Strong organizational skills and attention to detail
• Effective communication and coordination abilities
• Reliable, responsible, and able to work independently
• Proactive, with a positive attitude and willingness to support the team

Please apply with detailed resume and the application form with e-mail address and expected salary to Mr Wu, The Boys’ & Girls’ Clubs Association of Hong Kong, 7/F., 3 Lockhart Road, Wanchai, Hong Kong or email to 立即申請 by 16th Feb, 2025.

Remarks:

1. The Association is a non-governmental organization which provides professional service for children and youth. With effect from December 1, 2011 staffs are required to complete and pass the Sexual Conviction Record Check
2. We are an equal opportunities employer
3. Application form can be downloaded from our website: https://www.bgca.org.hk/articles/join-our-team
4. Personal data collected will be treated in strict confidence and used exclusively for recruitment purpose.