Assistant Officer, Investments

Job Summary

We are seeking a motivated and detail-oriented Assistant Officer to join our dynamic Real Estate and Investment Team. The successful candidate will provide comprehensive administrative support to ensure the smooth operation of day-to-day activities and assist efficiently with acquisition processes and other investment-related tasks.

Key Responsibilities

1. Administrative Support

• Clerical Functions: Perform a full range of clerical and administrative tasks for the Real Estate and Investments team, ensuring all assignments are completed efficiently and accurately.
• Records Management: Maintain and update files, records, and databases related to real estate transactions and investment activities, ensuring all information is organized and easily accessible.
• Documentation Review: Assist in the preparation, review, and organization of acquisition-related paperwork, including contracts, agreements, due diligence documents etc
• Portfolio Operations: Support the daily operations of our overseas property portfolio by assisting with various administrative tasks aimed at enhancing portfolio performance.
• Communication Management: Handle correspondence, emails, and calls independently with minimal supervision, ensuring professionalism and clarity in all communications.
• Operational Support: Assist in the day-to-day operations of leasing, property management, and acquisition activities related to the overseas property portfolio, contributing to the overall success of the team.

2. Coordination

• Interdepartmental Collaboration: Coordinate effectively with internal departments, clients, and vendors to facilitate property transactions and investment workflows. Act as a liaison to ensure smooth communication and successful project execution.

3. Other Duties

• Ad-Hoc Projects: Provide support for ad-hoc projects and duties when necessary, as assigned by the supervisor.

Requirements

• Education: Bachelor’s degree or equivalent
• Experience: 1-2 years of administrative experience, preferably in real estate, investment, or a related field.
• Language Skills: Excellent command of written and spoken English, Cantonese, and Mandarin.
• Technical Skills: Proficient in MS Office (Word, Excel, PowerPoint).
• Personal Attributes:
  • Responsible, detail-oriented, and a strong team player.
  • Self-motivated and service-oriented with excellent interpersonal skills.
  • Strong organizational and multitasking abilities.
• Additional Skills: Basic knowledge of real estate and investment processes is an advantage.

Availability: Immediately available or short notice is highly preferred.