Secretary to Executive Chef

Responsibilities

• Coordinate and manage the Executive Chef's calendar, including scheduling appointments, meetings, and events, while ensuring efficient use of time.
• Serve as a liaison between the Executive Chef and internal/external stakeholders, ensuring effective and timely communication of information, messages, and directives.
• Prepare and handle various documents, reports, presentations, and correspondence on behalf of the Executive Chef, ensuring accuracy, confidentiality, and adherence to organizational standards.
• Arrange and coordinate meetings, conferences, and special events, including preparing agendas, collating materials, and arranging logistics such as venue, catering, and audiovisual requirements.
• Provide comprehensive administrative support to the Executive Chef, including drafting and proofreading documents, maintaining files and records, managing expenses, and handling reimbursements.
• Assist in monitoring and managing inventory related to office supplies, equipment, and other resources required by the Executive Chef, ensuring availability and efficient utilization.
• Maintain strict confidentiality and exercise discretion in handling sensitive information, ensuring the utmost professionalism and integrity in all aspects of the role.

Requirements

• Diploma or above in hotel management or related discipline.
• Proven experience in culinary administration within the hospitality industry, preferably in a 5-star hotel.
• Strong organizational skills with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Keen attention to detail to ensure accuracy in document preparation, correspondence, and scheduling.
• Proficiency in using office productivity software such as word processing, spreadsheet applications, email, and calendar management tools. Familiarity with hotel-specific software systems may also be beneficial.
• Demonstrated professionalism, integrity, and the ability to handle confidential and sensitive information with discretion.
• Familiarity with culinary terminology, ingredients, and basic culinary concepts can be advantageous in understanding and supporting the Executive Chef's requirements and activities.
• Excellent command of spoken & written English and Mandarin.

Benefits

• 5-day work week
• 12-day Annual Leave
• Discretionary Bonus
• Medical & Dental Plan
• Meal Allowance
• Education & Development Subsidy
• Birthday Gift
• Staff Dining Discount