(Assistant/Deputy) Administration Manager, Secretarial Support

Job No.: 499535
Employment Type: Full time
Departments: Financial Crime Compliance Department
Job Functions: Administration / Secretarial

Responsibilities:

• Provide secretarial support to the senior management of Private Banking Department whenever required
• Liaise and co-ordinate meetings with internal and external parties whenever required
• Manage appointment schedules, work plans and all business trips arrangements
• Issue agenda and prepare materials for meetings, take minutes in the meeting, follow up with parties concerned in respect of matters decided at the meeting
• Prepare reports and presentation materials, draft departmental correspondence
• Timely distribute the inter-departmental correspondence received from other departments and outsiders to the appropriate staff for further handling
• Do proper filing in accordance with the Bank’s procedure manuals
• Assist in other administrative matters for the Private Banking Department

Requirements:

• Good command of both spoken and written English and Chinese; knowledge of Mandarin a definite asset
• Degree or Diploma holder or above in financial management or other relevant disciplines also an asset, formal secretarial training preferred
• Minimum 2 years relevant working experience in banks or financial institutions
• Familiar with general office systems and procedures
• Proficiency in MS office
• Well organized, detailed minded, self-motivated, independent, efficient and able to work effectively under pressure
• Good interpersonal and communication skills