Manager / Assistant Manager, Company Secretarial

John Swire & Sons (H.K.) Limited is the holding company of the publicly-listed conglomerate, Swire Pacific Ltd. Our Company Secretary's Department is now inviting candidates to apply for the following position:

Manager / Assistant Manager, Company Secretarial

The job holder will support the Deputy Company Secretary by providing company secretarial services, including listed companies, divisional subsidiaries, and outports in various jurisdictions. 

Responsibilities:

• Ensure compliance with all applicable laws and regulations, including the Listing Rules, the Securities and Futures Ordinance and the Companies Ordinance, etc
• Attend to statutory filings, disclosure, and reporting with regulatory bodies. Provide recommendations on the implementation of new workflow as necessary
• Implement processes to promote, sustain and uphold good corporate governance
• Maintain secretarial and statutory records, and perform regular reviews of the companies’ information database and filing system
• Organise board and committee meetings, and follow up on subsequent work and minutes writing
• Handle corporate transactions, as well as the formation, winding up and restructuring of companies to meet business needs
• Provide secretarial support to business units in preparing corporate documents, the renewal of aviation services-related licenses, and liaise with external regulators and other stakeholders as needed
• Oversee team administration, performance evaluation, and training strategies 
• Handle ad-hoc assignments as required

To be successful in this role, you must have:

• A Bachelor’s degree, and be an Associate Member of CGI/HKCGI
• At least 8 years of company secretarial experience in sizable listed companies or professional services firms. Candidates with more experience may be considered Manager
• Solid knowledge of the Companies Ordinance, the Listing Rules, the Securities and Futures Ordinance and other applicable regulations
• Good analytical and problem-solving skills, with the ability to multitask and organise multiple tasks concurrently
• A proven track record of supervising a compact team, all in the pursuit of cultivating a culture of excellence and robust team commitment
• Proficiency in Microsoft Office Suite and Word Processing applications
• Excellent communication skills in both written and spoken English and Chinese. Fluent Putonghua is preferred