John Swire & Sons (H.K.) Limited is the holding company of the publicly-listed conglomerate, Swire Pacific Ltd. Our Company Secretary's Department is now inviting candidates to apply for the following position:
Manager / Assistant Manager, Company Secretarial
The job holder will support the Deputy Company Secretary by providing company secretarial services, including listed companies, divisional subsidiaries, and outports in various jurisdictions.
Responsibilities:
- Ensure compliance with all applicable laws and regulations, including the Listing Rules, the Securities and Futures Ordinance and the Companies Ordinance, etc
- Attend to statutory filings, disclosure, and reporting with regulatory bodies. Provide recommendations on the implementation of new workflow as necessary
- Implement processes to promote, sustain and uphold good corporate governance
- Maintain secretarial and statutory records, and perform regular reviews of the companies’ information database and filing system
- Organise board and committee meetings, and follow up on subsequent work and minutes writing
- Handle corporate transactions, as well as the formation, winding up and restructuring of companies to meet business needs
- Provide secretarial support to business units in preparing corporate documents, the renewal of aviation services-related licenses, and liaise with external regulators and other stakeholders as needed
- Oversee team administration, performance evaluation, and training strategies
- Handle ad-hoc assignments as required
To be successful in this role, you must have:
- A Bachelor’s degree, and be an Associate Member of CGI/HKCGI
- At least 8 years of company secretarial experience in sizable listed companies or professional services firms. Candidates with more experience may be considered Manager
- Solid knowledge of the Companies Ordinance, the Listing Rules, the Securities and Futures Ordinance and other applicable regulations
- Good analytical and problem-solving skills, with the ability to multitask and organise multiple tasks concurrently
- A proven track record of supervising a compact team, all in the pursuit of cultivating a culture of excellence and robust team commitment
- Proficiency in Microsoft Office Suite and Word Processing applications
- Excellent communication skills in both written and spoken English and Chinese. Fluent Putonghua is preferred