Engineering Administrator

Mandarin Oriental, Hong Kong is looking for Engineering Administrator to join our Security team.

Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional.

About the job

Based at the Mandarin Oriental, Hong Kong within Engineering Department in Hong Kong, the Engineering Administrator is responsible for performing various administrative tasks for the department, R&M Expenditure and Budget preparation, administration and supervise the management of the engineering stores. The Engineering Administrator reports to the Area Director of Engineering.

As Engineering Administrator, you will be responsible for the following duties:

• In charge of PRPO Database system, prepare monthly trial balance and financial reports, R&M & utility consumption reports, budget forecast, A/Cs checkbook, petty cash, PRPO and invoice follow up
• Supervise Engineering Storekeeper activities, supervise the daily operation and purchase activities of the engineering store
• In charge of colleague leave and attendance records, e.g. roster, attendance, overtime and leave planning for the department, and coordinate with People & Culture Department for i-Leave and i-Roster issues
• Coordinate and follow up various tasks, e.g. maintenance contracts, contractors EC,  Invoice approval system, Environmental data entry and keeping, training calendar, P&P & SOP, departmental network drive filing system
• Update Engineering Project Calendar and handle work permit approval/record
• Attend various meetings and prepare minutes

As Engineering Administrator, we expect from you:

• A minimum of 3 years experience in administration or similar role
• Experience in supervising warehouse keeper will be an advantage
• LCCI Level 2 or above
• Knowledge of PC skills
• Good administration and organization skills
• Strong inter-personal and communication skills
• Good time management skills, able to complete multiple tasks efficiently
• Good command of spoken and written English and Cantonese
• Independent and able to work under pressure