Facilities Officer / Coordinator (Office Management - Taikoo Shing)

• Client: An American multinational information technology services and consulting company
• Location: Taikoo Shing, Quarry Bay
• Office scale: around 6,500 sq ft
• Team Structure: One man band in Hong Kong & report to Sub Regional Lead

What You’ll Do:

• Managing client’s day to day operational and maintenance Facilities requirements.
• Undertaking administrative duties. Supporting employee meetings/events. Managing mail services. 
• Log and track all maintenance requests, PPM and expenditure using appropriate maintenance software.
• Maintain daily registers for Visitors and Contractors.
• Managing CBRE and client contractors.
• Ensuring WHSE policies, procedures and requirements are met and maintained.  
• Ensuring all position KPI's are achieved.
• Assisting in various Facilities project works. 
• Support the business of CBRE as required
• Meeting room set ups, reset rooms, and clean up at the end of each meeting.
• Security access passes for Contractors, DXC Staff & Visitors via Lenel system.
• Restock supplies: Tea/Coffee/Sugar/Spoons/Detergent.
• Remove any cups/glasses from meeting rooms or workstation as required.
• Liaison with building management office (BMO) and BMO vendors.
• Stack and unpack dishwashers as required

What You’ll Need:

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Ability to communicate at all levels and build effective and professional relationships with clients and colleagues.
• Good working knowledge of workplace Health & Safety requirements applicable to this role. 
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Flexible approach to work with the ability to adapt to a changing environment.