Finance & Facilities Admin Officer (Finance/Accountancy Fresh Grads Welcome)

Here's a snapshot of your day;

• To provide exceptional customer service and business support to contribute to the continued growth and success
• Review sub-contractor performance and feedback through appropriate systems
• Ensure integrity of financial transactions for contract
• Attend and actively participate in weekly WIP meetings with the Contract Manager and Customers
• Actively identify/implement innovation across the contract to enhance performance and continue to meet client expectations. 
• Ensure use of Preferred Suppliers is maximized and best practice is in place. 
• Raise accurate purchase orders for Sub-Contractor call outs, materials/non-chargeable materials and extra works, maintaining records in a timely manner. 
• Send weekly WIP chases ensuring prompt, detailed responses from the team and updates are documented. 
• Raise sales invoices (complete billing) weekly in line with contract plan, meeting monthly forecast at the correct margin. 
• Maintain PPM records using in house system including reporting
• Work closely with Critical Facility Manager and Finance Manager to ensure accuracy in reporting and internal reporting requirement are met. Participate in putting together monthly Contract Review

Skills and experience

• Have effective communications skills 
• Highly proficient in the use of Excel & Powerpoint.
• Experience using operating systems such as Dynamics AX, iScala or Peoplesoft is preferred.
• Attention to detail – Thorough in carrying out a task, wit a high degree of accuracy
• Assertiveness – Confident and effective in putting across point of view to others
• Persistence – Does not let issues go; follows up on issues through to resolution
• Customer and team focus – Puts customer and team needs first; always considers impact of actions on customer and team
• Have an accounting qualification with experience performing a similar role is desirable